Take Control of Your Procurement with Balnzed Purchase Orders
Streamline your supply chain with professional order management and real-time status tracking.
End-to-End Status Tracking
Never lose track of a vendor order again. Balnzed categorizes your procurement workflow into four clear stages:
Draft
Prepare your order details and save them securely until you're ready.
Sent
Track exactly when your Purchase Order has been dispatched to the vendor.
Issued
Confirm that the order is official and active within your system.
Converted
Move from procurement to payment instantly by turning your PO into a Bill.
Smart Procurement Features
Manager Approval Workflow
Maintain oversight by allowing staff to create drafts and request manager approval before a PO is issued.
Multi-Channel Sharing
Send your POs via Email, WhatsApp, or a Direct Link for instant vendor access.
Activity History
A complete audit trail for every order. See exactly who created, approved, and issued the PO, and when.
One-Click Billing
Once your goods arrive, convert the Issued PO into a Bill with one click—no manual data entry required.
Purchase Order Dashboard
Detailed Customization for Professional Orders
Attachments & Notes
Add technical specifications or terms (up to 5MB) directly to the order.
Custom Footers
Include standard delivery instructions or bank details for every vendor.
Internal Audit
Use the "Activity History" tab to monitor internal changes and communication logs for every transaction.
Why Balnzed for Purchase Orders?
Match transactions effortlessly with automated suggestions.Standardized Procurement: Ensure every order follows your company's approval hierarchy.
Operational Efficiency: Reduce errors by converting orders to bills rather than re-typing data.
Live Dashboards: Filter by All, Draft, Request Approval, or Issued to see your current liabilities at a glance.
Mobile Management: Approve and issue orders from anywhere using the Balnzed app.
Frequently Asked Questions
What is the difference between 'Issued' and 'Converted'?
An 'Issued' PO is an active order sent to a vendor. Once you receive the goods and the vendor sends an invoice, you 'Convert' it into a Bill in Balnzed to record the expense.
Can I see the history of a Purchase Order?
Yes! The Activity History provides a timestamped log of every status change and edit made to the document.
How do I share a PO via WhatsApp?
Simply click 'Share Link' or 'Send via WhatsApp' from the PO actions menu to send a professional viewing link to your vendor.
Can I track my purchase orders in Balnzed?
Yes! Balnzed allows you to track, edit, and manage all your purchase orders from a centralized dashboard.
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